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Passports

Most information is already available on the Passport Canada website and will not be reproduced again. When selecting the link above, the resulting page may default to the forms for Canadians in Canada; make sure to select the tab marked “Canadian abroad”.

The Embassy of Canada in Rome has prepared a list of topics and frequently asked questions to assist you with your application. You should write to us only if the answer is not contained in the links below.

Forms and documents

Forms can be found on Passport Canada’s website. You are encouraged to complete the forms on your computer prior to printing them.

Adults

When can I apply?

How to complete an adult’s application

Section 1 – Personal information: names (including married or legally changed names), place of birth, signature
Section 2 – Declaration of Guarantor (including family members acting as guarantors and what to do if you do not know an eligible guarantor)
Section 3 – Previous Canadian Travel Documents (including expired passports, lost, stolen or damaged passports, and whether you can keep your current passport until you receive your new one)
Section 4 – Proof of Canadian citizenship (including instructions on how to get a new one if necessary) – the original must be sent.
Section 5 – Supporting ID documents — these need not be Canadian: any valid ID document issued by a government office is acceptable, if it has your name and signature. (Italian documents are acceptable)Please see when you can use your previous Canadian passport as supporting ID. Photocopies can be accepted under certain conditions.
Section 7 – Additional Personal information: we’ve compiled answers to most frequently-asked questions
Section 8 – References — a reminder that you cannot use members of your or your spouse's family as references
Documents submitted in other languages — note: supporting ID documents need not be translated

Children

When can I apply?

Why should I get my child a passport?

What should I do if my child is about to turn 16?

Can newborn babies have a passport?

How to complete a child’s application; also read this pamphlet

Section 1 – Personal information: who should sign this section?
Section 2 – Information on the applicant, who is one of the parents. You may be looking for information on:
- special requirements if the parents are divorced, separated, or if there are orders/agreements pertaining to the mobility or custody of the child
- what to do if the other parent is deceased
- contacting us to receive instructions if you don’t know where the other parent is
- what to do if the child is/was adopted or there is an adoption in process
Section 3 – Previous Canadian Travel Documents (including expired passports, lost, stolen or damaged passports, and whether you can keep your child's current passport until you receive the new one)
Section 4 – Proof of Canadian citizenship (including instructions on how to get a new one if necessary) – the original must be sent.
Section 5 – Declaration of Guarantor — important: the requirements apply to the parent, not the child. Check out information including a parent acting as guarantor and what to do if you do not know an eligible guarantor)

Submitting a child’s application

Documents to be included in the application:

all child applications MUST now be accompanied by a multilingual birth certificate with the names of the parents (if born in Italy, Estratto di nascita plurilingue con paternità e maternità).
- all documents submitted in a language other than English or French must be translated.
- do I need to provide supporting ID for my child?

Photos

The Embassy of Canada does not recommend any particular photographer.

IMPORTANT! The photos required for Canadian Passports are different from those required for Italian Passports or fototessera.

Please read the instructions that precede the application very carefully and visit this webpage; we have prepared an Italian version of the photo specifications | PDF * (87 KB) for Italian-speaking photographers.

There are special photo requirements for newborns and babies.

Fees

Passport fees are for processing the application and are thus non-refundable, irrespective of whether the passport is issued or not.

Visit our webpage dedicated to fees and payment methods for instructions specific to the region whence the payment originates.

Submitting your application

Most passport applications are submitted by mail (“raccomandata” is preferable.) or by courier to our address.

You or someone on your behalf can also apply in person. See our hours of operation.

Processing times

Passport Canada’s commitment — there is no urgent processing outside of Canada.

Note that this does not include mail time to and from the Embassy.

If you need your passport more urgently, please send us a detailed explanation of your situation and the best phone number to reach you.

Receiving your new passport

Your new passport will be sent to you by registered mail (“raccomandata”) as soon as we receive it from Canada. If you choose to pick it up from our office or to arrange a courier, you must let us know.

Sign your passport as soon as received.

Parents shouldn’t sign their child’s passport; if you did so by mistake, here’s what to do.

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Date Modified:: 2013-03-18

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