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Citizenship

Attention: Name Policy

Effective May 31, 2013, Citizenship and Immigration Canada (CIC) has instituted new procedures on establishing consistent name records in their systems for all lines of business (Citizenship, Passport, Permanent Resident, etc.). The procedures emphasize the significance of using the most reliable documentary evidence available pertaining to the name of an individual, rather than using a name at the request of the applicant.

The Name Policy does not allow for statutory declarations concerning names. The primary document used to establish the name record is the applicant's foreign birth certificate. If the applicant is unable to provide a foreign birth certificate, the name indicated on their passport or travel document will be used to establish the name record.

Some applicants may present documentation containing a name (or names) that is in accordance with Japan's naming convention but is not necessarily the name with which the applicant identifies. In these instances, the applicant may seek a legal change of name once in Canada, in accordance with the policies/procedures of the province or territory of residence.


Applying for Citizenship


Canadian Citizenship — Children Born Abroad

The proof of Canadian citizenship for a Canadian born abroad is a Canadian citizenship certificate. A child born outside Canada to a Canadian parent and meeting certain requirements is a Canadian citizen. However the child will not possess a birth certificate issued by a Canadian governmental authority and for proof of Canadian citizenship, the child will need to obtain a Canadian citizenship certificate. An application must be submitted to obtain this certificate. Although applications are processed in Canada, you may submit the application to a Canadian diplomatic office abroad. In Japan, such applications can be submitted to the Canadian Embassy in Tokyo.

For details on how to apply, please read How to Apply for a Canadian Citizenship Certificate for a Child Born Outside Canada. For a downloadable version of the appropriate application form please click here: Application for a Citizenship Certificate (PDF *, 318 KB).

The Embassy will not accept applications that are incomplete, or which have been incorrectly completed. Incomplete or incorrect applications will be returned to the applicant and will only be processed once all documentation has been submitted and/or the application correctly submitted.


Canadian Citizenship — Replacement Certificates

If you have had a Canadian citizenship certificate lost or stolen you should apply as soon as possible for a replacement. While applications are processed in Canada, you can submit the application to a Canadian diplomatic office abroad. In Japan such applications can be submitted to the Canadian Embassy in Tokyo.

For details on how to apply, please read How to Apply for a Replacement Citizenship Certificate. For a downloadable version of the appropriate application form please click here: Application for a Citizenship Certificate (PDF *, 318 KB).


Dual Nationality

Canada permits dual or multiple nationality. However in accordance with Japanese law, a Japanese citizen having a foreign nationality shall choose either of the nationalities before he or she reaches twenty two years of age (or within two years of acquisition of the second nationality if acquisition took place after the age of twenty).

Persons who hold both Canadian and Japanese nationality who wish to renounce Canadian nationality must make an application for renunciation at a citizenship office in Canada or a Canadian diplomatic office abroad. Renunciation is not granted automatically, and indeed it may take up to a year for an application to be processed. In choosing Japanese nationality the person must make submission to a ward or city office in Japan or a Japanese diplomatic office abroad.

Persons who hold both Canadian and Japanese nationality who wish to renounce Japanese nationality must submit notification to the Legal Affairs Bureau or District Legal Affairs Bureau in their area of residence and to the city or ward office in their area.


Instructions

How to Apply for a Canadian Citizenship Certificate for a Child Born Outside Canada

A child born to a Canadian parent and meeting certain requirements is a Canadian citizen at birth. To determine if your child, born outside Canada, is a Canadian citizen at birth, please see New Citizenship Rules. Proof of the child's citizenship, in the form of a Certificate of Canadian Citizenship (CCC) can be applied for at any time after the child's birth. The following documentation will need to be presented:

  1. A completed application form | PDF * (338 KB).
  2. Two photographs of the child as per the specifications.
  3. The child's official record of birth which establishes the relationship between the child and the Canadian parent. In Japan this is usually the Certificate of Acceptance of Registration of Birth (shussei todoke no juri shomesho) issued by ward or city offices, along with an accurate typed translation. This document must bear the names of the parents. The Family Register (koseki tohon or koseki shohon) with an accurate typed translation can also be accepted if the child also has Japanese citizenship. Hospital records of birth are not acceptable. Please contact us if you require a translation template.
  4. The original of the parent's document which establishes his/her own Canadian citizenship. This is usually a birth certificate or a Canadian Citizenship Certificate.
  5. Two additional pieces of personal identification for the child (original documents required) along with typed, accurate translations, such as Mother and Child Handbook (boshi techo) health insurance card, resident card (jumin hyo), hospital appointment card, hospital birth certificate, foreign passport, etc. Please contact us if you require a translation template.
  6. The fee.

Please note that any original documents to be submitted that were issued in languages other than English or French, must be accompanied by a typed translation into one of Canada's two official languages. Such translations can be performed by any person other than a family member.

Canadian citizenship certificates are issued in Canada, and you should expect that it will take upwards of a year for issuance.

A person whose Canadian citizenship is documented as above remains a citizen until such time as he/she renounces citizenship. Renunciation requires a formal application and official acceptance of this application.


How to Apply for a Replacement Citizenship Certificate

A person who is applying to replace a Canadian citizenship certificate must:

  • complete application form | PDF * (338 KB).
  • surrender any/all original citizenship/naturalization certificates and any pink transmission copies that may be in your possession.
  • submit two pieces of personal identification. Photocopies of these documents are acceptable. If original documents are submitted to the Embassy or Consulate, we will make the necessary copies and return the originals to you.
  • submit any other documentation which may apply to your circumstance such as legal change of name documentation, marriage license, etc.
  • submit two photographs as per the specifications and instructions shown on the application form.

Any supporting documents that you submit which had been issued in languages other than English or French must be accompanied by a typed translation into one of Canada's two official languages. The translation can be made by anyone other than a family member.

The fee.


Mailing Address

Consular Section
Embassy of Canada
7-3-38 Akasaka, Minato-ku
Tokyo 107-8503, Japan

 


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Date Modified:
2014-04-17