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Call for Bids: Project Management and Administration for the Canada Fund for Local Initiatives (CFLI) for Syria

1. Requirement

Global Affairs Canada (GAC), through the Canadian Embassy in Beirut, Lebanon, is launching a call for bids for professional services on an “as and when requested” basis in relation to the administration and disbursement of development assistance funds under the Canada Fund for Local Initiatives Syria program (CFLI-Syria).

The Contractor will be responsible for providing the day-to-day management of the CFLI-Syria, including but not limited to the issuance of a call for submission of projects, the preliminary selection of projects, the submission of project approval documents to the Embassy’s CFLI Committee, the drafting of contribution agreements, the disbursement of funds, the follow-up and monitoring of projects and disbursed funds including by conducting field visits, the closure of projects and the drafting of detailed end-of-project reports, all in conformity with CFLI-Syria Guidelines.

For illustrative purposes, in 2016-2017, the CFLI-Syria funded 3 projects ranging from approximately CAD $37,000 to CAD $43,000 each, focusing on support to organizations and institutions 1) Champion inclusive and accountable governance, peaceful pluralism and human rights 2) promoting security and security in Syria, including through local initiatives which bolter peace efforts 3) promoting gender equality and empowerment of women and girls. These areas of focus may change in 2017-2018.

2. Proposed Period of Contract

The contract award date is tentatively set for June 15, 2017. The contract will end on March 31st, 2018, and is renewable on the basis of a one-year term (from April 1st to March 31st) for a period of two (2) consecutive years, subject to the availability of funds.

The contractor will be required to be available during operation hours of the Embassy of Canada, Monday to Friday from 8 am to 4 pm. There will be slower periods (part time) and peak periods of work where the contractor will be required on a full time basis. Total working days will approximate 100 days maximum.

3. Security Requirements

The award of the contract is subject to the successful bidder having or obtaining from the Canadian Embassy in Beirut the required security clearances. These security clearances must be maintained for the duration of the contract, failing which the contract may be cancelled by GAC.

4. Mandatory Technical Criteria

4.1 Experience in Project Management and Administration

The Contractor has at least five (5) years of professional experience in providing project management and administration services in the field of development or humanitarian assistance, with a diplomatic mission, a government or a non-governmental organization, for a program of similar size and scope as the CFLI-Syria. Knowledge of Syria and Lebanon’s non-governmental and community sectors will be considered an asset.

A program of similar size and scope is defined as follows:

  1. Projects of a minimum duration of three (3) months and above CAD$15,000.00 each.
  2. Program includes evaluation, monitoring and reporting of assistance projects.
  3. Program includes financial management of assistance projects.

4.2 Languages of Work

The Contractor must have excellent knowledge (oral, reading and writing) of Canada’s two official languages (English and French). The Contractor must also have oral fluency in Arabic.

4.3 Location of the Bidder

The Bidder must be located within the Beirut area, Lebanon. Persons working on the contract must be legally authorized to work in Lebanon prior to the contract being awarded.

5. Basis of Selection

The contract will be awarded on the basis of the responsive bid offering the highest combined rating of technical merit (60 %) and price (40 %). Interviews may be conducted.

6. Location of the Work

A Contractor located within the Beirut area is required who will conduct the work at their place of business. The Contractor will work closely with officials at the Canadian Embassy in Beirut and will travel to areas of ongoing and potential project involvement in Lebanon. The bid must include travel costs, as well as any administrative cost relating to the implementation of the contract.

7. Publication and Closing Dates

Publication: Tuesday, June 06, 2017

Closing: Friday, June 15, 2017 at 23h59 (GMT+2). Bids received after that date will not be considered.

8. Contact

All documents must be sent to Amir Farid, First Secretary (Syria), CFLI Manager, at the following email address:

Documents may be submitted in either official language of Canada.

GAC retains the right to negotiate with suppliers on any procurement.



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