NOTICE OF AN EXTERNAL COMPETITION FOR LOCALLY-ENGAGED ARCTIC ADMINISTRATIVE ASSISTANT
NOTICE OF AN EXTERNAL COMPETITION FOR LOCALLY-ENGAGED ARCTIC ADMINISTRATIVE ASSISTANT
The Canadian International Centre for the Arctic Region has an opening for a Locally Engaged Arctic Administrative Assistant on an indeterminate basis. This is a full time position and will be available as of September 01 2010. Position is classified at LE05 with a starting salary of 333,777 NOK/Effective 1 April 2009.
CONTEXT
The CICAR (“the Centre”) is an innovative tool in the delivery of Canadian foreign policy and is one of three regional centre pilot projects. The mandate of the Centre is to advance the international dimension of the Government of Canada’s Northern Strategy, a key Departmental priority. The Centre is based in the Canadian Embassy in Oslo but has a regional policy and program mandate across the northern circumpolar region. The Centre consists of a Director and three officers in Oslo, an officer in Washington DC (Oct 2010) and an officer in Anchorage, Alaska. The Centre is in regular contact with HQ and Missions across a variety of time zones. Organization, knowledge of upcoming Arctic-related events and developments, maintaining a wide network and regular communication are indispensable in the Centre fulfilling its mandate.
SUMMARY
The Administrative Assistant, based in Oslo and working under the direct supervision of the Director of the CICAR, provides administrative services to the Director of the Centre and three officers; provides reception and client service for enquiries to the CICAR, works with the Director to prepare financial and other administrative reports, organizes and helps prepare official hospitality, advocacy and other Centre-related functions, assists with event and visit logistics, makes travel arrangements for CICAR Director and other Centre staff and maintains travel and hospitality budget, and performs other duties as required. The Administrative Assistant will report directly to the Director of the Centre and will play a vital role in ensuring the Centre fulfils its mandate and serves as an effective pilot for the regional centre concept.
CONDITIONS OF EMPLOYMENT:
The CICAR is a pilot project. The successful candidate will be required to relinquish their present position in order to accept a position with the Centre.
- Ability to obtain and retain an Enhanced Reliability security clearance.
Obtains and maintains legal status to work and reside in Norway.
BASIC REQUIREMENTS:
1. Education: Graduation from secretarial school or a Bachelors degree, or an acceptable combination of education, training and work experience related to the duties and specific areas of competence required by the position.
2. Knowledge:
- Good knowledge of office operations, both in secretarial and administrative tasks.
- Demonstrated ability in delivering quality customer-service to a range of clients.
- Demonstrated knowledge of Microsoft Word, Excel and Powerpoint.
(A written test may be administered - only those candidates that meet the required pass mark will proceed to interview)
3. Experience:
- One to two years of working experience in an office environment.
- Asset – previous experience working for an international public or private sector organization.
4. Languages:
- Essential: Fluency in English, and either Danish, Norwegian or Swedish.
- Asset: Knowledge of French
Assets: Knowledge of Russian, Finnish, Icelandic
RATED REQUIREMENTS:
Abilities:
- Ability to deal with deadlines and respond quickly to requests.
- Demonstrated experience working under pressure, multi-tasking.
- Demonstrated ability to communicate effectively orally and in writing;
Personal Suitability (subject to satisfactory references)
- Must have good "customer relations" skills and the ability to communicate effectively with people at all levels and of different cultures;
- Must work well under pressure; be able to multi-task and establish work priorities and complete duties quickly and thoroughly;
- Must be able to work well within a team; demonstrate initiative and resourcefulness, and to work independently and take initiative when appropriate;
- Must demonstrate; diplomacy, tact and discretion.
- Must be systematic and organized with high attention to detail.
DESIRABLE REQUIREMENTS
- Knowledge of Word Perfect for Windows considered an advantage. Familiarity with web-based tools is an asset.
Candidates should forward a current c.v. and cover letter that reflects how he/she meets the requirements of the job poster to oslo-ag@international.gc.ca by COB August 15, 2010.
