Legal & Notary Services

Hours of operation:

Provided on an appointment-basis on Monday, Wednesday & Friday, from 8:30am to 9:30am only. Please book your appointment online.

Legal Information

The Embassy of Canada in the Philippines cannot intervene in private legal matters or provide legal advice.  Should you require legal representation in the Philippines, you may refer to the following list of law firms.

Translation of Documents

The Consular Section does not offer translation services.  If your require translation services, you may engage the services of a professional translator.  You may refer to the following: List of Translation Service Providers.

Notary Services

Notary services such as administering oaths and affirmations, authenticating signatures on certain documents, certifying true copies of certain documents and witnessing of signatures are provided to Canadian citizens in the Philippines by the Consular section for a fee.

The notary service does not certify the genuineness, legality or credibility of the documents or their contents and a stamp stating this will be affixed to your document(s).

The Embassy of Canada in Manila and the Consulate of Canada in Cebu provide notary services on an appointment-only basis. To obtain notary services at the Embassy in Manila, you must book an appointment online. To obtain notary services from the Consulate in Cebu, please contact them by email to make an appointment.

Fees apply for each set of like affidavits, statutory declarations, signatures witnessed by a consular officer, certified true copies and authentication of documents.

Affidavit / Statutory declaration / Witnessing signatures:  

The Embassy or Consulate can witness an affidavit, statutory declaration, or signature.

You must appear in person and present your proof of Canadian citizenship and a valid government-issued photo identification containing your signature and personal details.

The written affidavits, statutory declarations and / or documents to be witnessed must be prepared by the client.

This service is normally provided on the same day.

Certified True Copy of a Document: 

A true copy is a certified copy of an original document which, when properly marked as such, may be accepted by institutions (banks, governments, courts of law) as being of equal value as the original.

Consular officers can certify a true copy if:

  • the original document is presented
  • the document is in English or French or accompanied by an official translation in English or French;  
  • the client is a Canadian citizen or the document is intended for use in Canada; and
  • the copy of the document is made at the Embassy by a consular officer.

Consular officers will not certify a true copy if:

  • the document is a religious document (certificate of baptism, funeral, confirmation, etc.)
  • the originating document is printed off of a website
  • the content is such that it is expected to mislead as to purpose, or may be used for fraudulent purposes

For in person requests, this service is normally provided on the same day.

This service may also be requested by sending the original document, a cover letter outlining your specific needs, proof of citizenship and an original valid government issued photo ID, and the fee to the Consular Section, Embassy of Canada Manila. The documents will be returned to you via courier-collect. If you have not received your documents back after 25 business days, you can check on the status by contacting the Consular Section via email.

Authentication of Signatures:

Authentication is a certification of the genuineness of the signature and seal or the position of an official who has the authority to execute, issue, or certify a document so that a document executed, issued or certified in one jurisdiction may be recognized in another jurisdiction.

Documents must be in English or French, or accompanied by an official translation in English or French.

Consular officers may authenticate the following signatures:

  • the original seal and signature of approved officials of the Philippine Department of Foreign Affairs (DFA);
  • the original seal and signature of approved Government of Canada officials within the Authentication and Service of Documents section of the Department of Foreign Affairs and International Trade or Canadian missions abroad;
  • original seal and signature of qualified local Canadian notaries approved by the Government of Canada;
  • original seal and signature of Vital Statistics registrars general of Canadian provinces and territories on an original long form birth, death and marriage certificates

Note: We do not authenticate plastic, wallet-sized versions of these certificates

Consular officers will not authenticate signatures:

  • If the document’s content is misleading or we believe that a document is to be used for a fraudulent purpose;
  • If it is a religious document

This service may be requested in person or by sending the original document, a cover letter outlining your specific needs, proof of citizenship and an original valid government issued photo ID, and the fee to the Consular Section, Embassy of Canada Manila.

If the request was not submitted in person, or we are unable to authenticate the document on the same day, it will be returned to you via courier-collect (you may also collect the document in person). If you have not received your documents back after 25 business days, you may check the status by contacting the Consular Section via email.

Marriage of Canadians in the Philippines

Any foreign national who wishes to marry in the Philippines is required by the Philippine Government to obtain from his/her Embassy or Consulate in the Philippines, a Certificate of Legal Capacity to Contract Marriage before filing an application for a marriage license. This certification affirms that there are no legal impediments to the proposed marriage. Unlike the Philippines, the Government of Canada does not keep a central statistical registry of marriages and cannot verify this information. Instead, the Philippine Government may accept a Statutory Declaration in lieu of the required certificate that is signed before a Consular Officer at the Embassy or Consulate of Canada.

It is the responsibility of the couple requesting the document to verify with the local civil registrar’s office in the city where they intend to submit their marriage license application if they will accept the Statutory Declaration from our office.

How to obtain a Statutory Declaration

Canadians must appear in person at the Embassy in Manila or the Consulate in Cebu. The non-Canadian fiancé(e) is not required to be present.

What to bring on your scheduled appointment:

  • Partially completed Statutory Declaration form* (Hyperlink to form) - You must affix your signature on the document in the presence of an authorized consular officer during your scheduled appointment at the Embassy of Canada.
  • Original Canadian Passport or Certificate of Canadian Citizenship
  • Original valid government-issued photo identification;
  • if you are divorced or widowed, an original or certified true copy of the final divorce decree or death certificate; and
  • the non-refundable processing fee.

All documents presented must be in English or French, or accompanied by an official English or French translation.

*Note that the Philippine authorities may note accept documents written in French.

Additional information

  • Although there is no validity period indicated on the Statutory Declaration, the Local Civil Registrar may not accept a Declaration issued more than six (6) months prior to the date of marriage;
  • It should be noted that some Local Civil Registrars may not accept the Statutory Declaration witnessed at the Embassy or Consulate. It is your responsibility to check with the relevant Local Civil Registry Office whether they would accept the Statutory Declaration witnessed at the embassy or consulate in lieu of the required Certificate of Legal Capacity to Contract Marriage.
  • Permanent residents of Canada who do not hold Canadian citizenship may need to obtain a certificate or declaration from the Embassy or Consulate of their nationality within the Philippines;
  • Divorce decrees may not be automatically recognized in the Philippines. Canadian citizens who were previously married in the Philippines and are intending to re-marry in the Philippines after obtaining a divorce in Canada (or elsewhere) are advised to seek legal advice or contact the Philippine Statistics Authority to confirm procedures on how the foreign divorce decree can be recognized and enforced in the Philippines to ascertain that their succeeding marriage will be recognized as valid;
  • The Philippine government may require an official English translation of a divorce decree or death certificate; and
  • If both parties to the proposed marriage are Canadian citizens, each one must obtain a declaration

Translation Services

Although our offices are not in a position to recommend that you use the services of one particular firm or to guarantee the quality of the services provided, we are pleased to provide you with the list of qualified contacts who offer the following services.