Notarial Services

Canadian consular officials abroad have authority under the Canada Evidence Act and corresponding provincial and territorial statutes to perform a variety of notarial services. These services are offered, however, only when no local service providers exist.

A list of local lawyers, respectively a list of local notaries, is available on our website. Notaries across Romania can be found on the website of The National Union of Notaries Public from Romania.

Notarial services are primarily for the benefit of Canadian citizens; they may also be provided to non-Canadian citizens, if the documents are intended to be used in Canada.

Consular officers are not notaries, nor are they commissioners of oaths, lawyers, etc. Clients seeking further information on notarial services abroad can refer to the Notarial services page.

The Embassy of Canada can provide notarial services such as:

  • certify true copies of some documents that meet strict requirements;
  • administer oaths and affirmations;
  • witnessing a signature on a document;
  • notarize certain documents if they are intended for use in Canada.

Fees apply.

Canadian government officials abroad cannot:

  • draft or modify legal/notarial documents;
  • verify the identity of a Canadian on behalf of a third party;
  • stamp documents to confirm they have been “seen” at a Canadian government office abroad;
  • certify the genuineness, legality or credibility of documents;
  • assess legal documents or provide advice on their content, validity or any other aspect;
  • authenticate documents that require a consular officer to act as an agent for another entity;
  • authenticate documents containing content that may be misleading or used for fraudulent purposes;
  • issue a certificate that confirms marital status, non-impediment, or freedom to marry, abroad or in Canada;
  • issue a certificate indicating that a foreign divorce will be recognized in Canada.

Oaths, Affirmations, Statutory Declarations and Witnessing Signatures

The statutory declarations and affidavits are only accepted in one of the two official languages of Canada. These documents must be reviewed by a consular officer before said service can be rendered. 

We strongly recommend that you send an e-mail to bucst.consular@international.gc.ca  attaching the document that requires our signature for our review and explaining your request.  After reviewing the document, we will contact you to confirm whether we can provide you with this notarial service. A stamp stating that the Embassy does not validate the content of the document will be added.

Fees apply.

Certified True Copies

A certified copy does not validate the content of the original document or the copy and a non-validation stamp will be applied, on original or copies of Governmental issued documents such as Canadian passports, birth certificates, marriage certificates, diplomas, transcripts, police records, etc. Citizenship Cards/Certificates will not be certified as true copies.

The Embassy of Canada may certify a true copy if the original document is provided and the following conditions are met:

  • The document is in English or French, or is accompanied by an official English or French translation.
  • The client is a Canadian citizen or the document is to be used in Canada.
  • The consular officer is familiar with the format of the original document. 

Fees apply.

How services are provided

The service on affidavits and statutory declarations may only be provided in person, as clients must sign the document(s) before a consular officer.

Fees

Fees apply for each set of like affidavits, statutory declarations, and signatures witnessed by the consular office.  Please refer to our list of fees and methods of payment .

Hours of operations

Notarial services are provided Tuesday and Thursday from 09:00 to 12:30, except Statutory Holidays. Please refer to our list of holidays.

Wait times

It can take up to 3 business days from the time we receive your documents and fees to process them. The processing time can take longer if we have questions about your documents or need additional verifications.

Important: Processing times may change without notice. If you are making travel plans, you should not book the trip before you obtain your documents.

Please also visit the Authentication of Documents section.