Authentication of Canadian documents

Authentication (sometimes also referred to as “legalization”) is the certification of the genuineness of the signature and seal of an official. Through this process, it is attested that the official has the authority to execute, issue or certify a document in one jurisdiction, so that it may be recognized in another jurisdiction. Authentication does not certify the genuineness, legality or credibility of the documents or their contents.

Canada is not a member of the 1961 Hague Convention Abolishing the Requirement for Legalisation for Foreign Public Documents. This convention replaced legalization, in member states, as the default procedure with a system of apostille. Its mechanisms are not applicable to Canada.

For further information, please refer to the notarial services section of the website of Foreign Affairs, Trade and Development Canada. 

Authentication of Canadian Documents for Use in Romania

Canadian documents for use in Romania,  such as certificates of birth (long format only), marriage, divorce, death, or Canadian educational documents (transcripts and diplomas), notarial documents or RCMP Police Clearance Certificates*  must be authenticated through diplomatic channels.

The Embassy can apply its seal on your Canadian document only if it has been previously authenticated by Global Affairs Canada (GAC) in Ottawa. The non-validation of the content stamp will be added since the Embassy will only certify the genuineness of the signature and seal of the GAC official.

Step 1

Have the signature on these documents authenticated in Canada, by the Authentication Officer of the Department of Foreign Affairs, Trade and Development:

Department of Foreign Affairs, Trade and Development (DFATD)
Authentication and Service of Documents Section (JLAC)
125 Sussex Drive
Ottawa (Ontario) K1A 0G2

Tel.:  (613)-944-4000
Website: http://www.candoc.gc.ca/
No fees are charged

*JLAC will only authenticate police clearance certificates that have been issued by RCMP headquarters (in Ottawa). The Romanian authorities will only accept a police clearance certificate that has been duly authenticated.

Step 2

Have the signature of the DFATD official authenticated by the Romanian Embassy in Ottawa or one of its Consulates in Canada 

Embassy of Romania
655 Rideau Street,
Ottawa, Ontario, K1N 6A3

Tel.: (1)-(613)-789-3709, 789-5345, 789-4037
Fax: (1)- (613)-789-4365
Email: romania@romanian-embassy.com
Website: http://ottawa.mae.ro
Consular Section:
Tel.:  (1)-(613)-55- 1746
Email: contact@informatiiconsulare.ro

OR

Embassy of Canada to Romania
Section Consular Services
1-3 Tuberozelor Street,
011411 Bucharest, Sector 1,
Romania

Website: www.romania.gc.ca
Email: bucst.consular@international.gc.ca 

Service Hours

Notarial services are provided Tuesday and Thursday from 09:00 to 12:30, except Statutory Holidays. See our list of holidays. Fees apply.

Wait times

It can take up to 3 business days from the time we receive your documents and fees to process them. The processing time can take longer if we have questions about your documents or need additional verifications.

IMPORTANT Processing times may change without notice. If you are making travel plans, you should not book the trip before you obtain your documents.

Step 3

Ministry of Foreign Affairs of Romania
Consular Department
Office for Legalisation of Documents
24, Aleea Alexandru, Bucharest, Sector 1
Romania

Tel.: (4)-021-319-68-75
Website : www.mae.ro 
Email: legalizari@mae.ro   

Authentication of documents executed or issued abroad for use in Canada

Authentication is not a common practice in Canada therefore the requirement to authenticate a document is determined by the authority to which the document is being submitted.  Please contact the Canadian authority to whom the document will be submitted in order to confirm whether they require that the foreign document be authenticated for its use in Canada.

Step 1

The Embassy of Canada can only authenticate original documents bearing the signatures and seal of authorized officials of the Ministry of Foreign Affairs of Romania. When the document is not in one of Canada’s official languages, it must be accompanied by a certified translation.

Embassy of Canada to Romania
Section Consular Services
1-3 Tuberozelor Street,
011411 Bucharest, Sector 1,
Romania

Website: www.romania.gc.ca
Email: bucst.consular@international.gc.ca 

Service Hours

Notarial services are provided Tuesday and Thursday from 09:00 to 12:00, except Statutory Holidays. See our list of holidays. Fees apply.

Wait times

It can take up to 3 business days from the time we receive your documents and fees to process them. The processing time can take longer if we have questions about your documents or need additional verifications.

IMPORTANT Processing times may change without notice. If you are making travel plans, you should not book the trip before you obtain your documents.

Step 2

Department of Foreign Affairs, Trade and Development (DFATD)
Authentication and Service of Documents Section (JLAC)
125 Sussex Drive
Ottawa (Ontario) K1A 0G2

Tel.: (1) - (613)-944-4000
Website: http://www.candoc.gc.ca/

Please note that we don’t provide notarial services on:

  • Medical Council of Canada forms/documents;
  • Pharmaceutical Board exams;
  • Any request for authentication or notarial service provided within the context of a visa and/or an immigration application.

Clients should contact the requesting institution for further instructions.