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Fingerprint-taking for a criminal record check

Visit the website of the Royal Canadian Mounted Police for instructions on how to obtain a criminal record check from Canada (the equivalent of the combined Italian Casellario Giudiziale and Certificato dei carichi pendenti).

To conduct a criminal record check, the RCMP requires a full set of fingerprints, including both rolled and flat impressions of all ten fingers. This page explains how to obtain such set in our countries of accreditation.

Residents of Albania      

Police stations in Albania provide fingerprinting services. You will need to approach, in person, the main police station of the city where you reside. You will be asked to complete a request form (in Albanian) indicating the reason why you need this service (for example, for a residency permit).

The police station will use a European-standard 10 finger and palm fingerprinting procedure, and produce a document that will be signed by the officer in charge, on a form that the RCMP accepts (please see note below about electronic fingerprint submissions).

Regarding payment of the federal processing fees, the Consulate of Canada has confirmed that minimally Banka Kombetare Tregtare (BKT) and Banka Credins are equipped to issue money order in Canadian dollars. You will need to obtain a certified cheque or money order payable to the Receiver General of Canada.

Residents of Malta

The Police General Headquarters at San Kalcidonju Square in Floriana (+356 2122 4001) provide fingerprinting services upon presentation of a request to the Commissioner of police (forms are available on site).

The resulting form is accepted by the RCMP (please see note below about electronic fingerprint submissions).

The Consulate of Canada in Malta has confirmed that, minimally, Bank of Valletta and HSBC issue drafts in foreign currency for the payment of the federal processing fees. You will need to obtain a certified cheque or money order payable to the Receiver General of Canada.

Residents of Italy

Police forces in Italy do not normally provide this service. The Embassy of Canada can, however, produce a courtesy letter to the police headquarters (Questura) in the city of your choice, to assist you in having your fingerprints taken. Fees are to be paid per item 14 of the Consular Fees (Specialized Services) Regulations.

Complete the request for a courtesy letter and send it to us by certified mail or courier (in-person drop-off is not possible) with:

  • a legible photocopy (preferably colour) of valid photographic ID such as an identity card or a passport, where your full name, date and place of birth, picture and signature appear
  • receipt of fee payment (if made in Euros) or authorization to charge a credit card

Send your envelope to
Ambasciata del Canada
Servizi consolari (FP)
Via Zara 30
00198 – Roma RM

You will receive an envelope containing:

  • a cover letter
  • the courtesy letter addressed to the Questura office of your choice
  • two fingerprints application forms (“C-216 C”) — the police authorities can use equivalent, bilingual forms, if they prefer; these are accepted by the RCMP
  • general instructions on how to obtain a certified Canadian Criminal Record check, which include information regarding processing fees and times
  • a self-addressed envelope to be remitted to the Questura

Processing times

Consular services are based on written Service Standards; every effort is made to obtain solutions to specific problems and to provide the required service. The service is provided within 3 working days from the time the Embassy of Canada in Rome receives a completed request. Note that this does not include mail delivery times to and from the Embassy.

After your fingerprints have been collected, the police officer will send them to the Embassy of Canada in the self-addressed envelope, and we will then further seal them and return them to you. They must be forwarded to the requesting agency in the sealed, unaltered envelope in which the Embassy sends them to you.

Regarding payment of the federal processing fees, the Embassy of Canada is not aware of any financial institution in Italy that issues certified cheques or money orders (“assegno circolare”) in Canadian dollars. Some financial institutions do issue payment instruments in U.S. dollars. You will need to obtain a certified cheque or money order for the U.S. dollar equivalent payable to the Receiver General of Canada.

What happens next?

Effective July 1, 2014, the Canadian Criminal Real Time Identification Services will only accept electronic fingerprint submissions for civil purposes, as indicated on the RCMP’s website. Clients whose fingerprints are taken outside of Canada should contact accredited companies within Canada who will digitize ink fingerprints and submit them electronically to the RCMP.

Please consult the RCMP's website for instructions on how to apply for the criminal record check once you have had your fingerprints taken.

Authentication of criminal record checks (police clearance) or fingerprint certificates

The institution asking for your criminal record check or fingerprint certificate may also request that it be authenticated.

The Embassy of Canada and its Consulates in Italy, Malta and Albania cannot authenticate these documents.

They must be authenticated in Canada: please consult Foreign Affairs, Trade and Development Canada’s Authentication of Documents section on criminal record checks (police clearance) or fingerprint certificates.

It is much easier to authenticate documents before your departure from Canada.  If you live abroad, we strongly recommend that you send your documents to someone in Canada to have them processed on your behalf or hire an authentication and legalization service or process server in the Ottawa- Gatineau area to bring your documents in person.

Please note that the authentication process can alternatively be accomplished entirely by mail.

All criminal record checks, fingerprint certificates and documents originating from any local or provincial police station in Canada must first be notarized by a Canadian notary or a Commissioner of Oaths prior to authentication.

The Authentication and Service of Documents Section (JLAC) will issue a certified true copy of the notarized document, which is accepted by some requesting institutions; please verify if the one you’re applying with will accept a certified true copy.

Instead, documents issued by RCMP headquarters in Ottawa do not need to be notarized prior to being authenticated by the Authentication and Service of Documents Section (JLAC). Therefore, if you need an authenticated original document, you must first request the police clearance from RCMP headquarters in Ottawa and then submit it for authentication.

After authentication by JLAC, the certificate may need to be sent for legalization to the embassy, in Ottawa, of the country where it is to be received (see below). The requesting institution will advise you if legalization is necessary (in the majority of cases, it is).

Clients should contact the embassy of that country in advance to obtain information on the method of payment of any fees. Instructions on how inform JLAC that your documents must be forwarded to the embassy of a foreign country can be found on their website.

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