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Notary Services

At the Canadian Embassy and Consulates in Japan, certain notary services are available, such as the administering of oaths, taking of declarations, certifying true copies of documents, etc. Fees apply for these services.

Due to ongoing concerns related to the spread of Coronavirus disease (COVID-19), preventive measures have been enacted throughout our global network of offices. Many Government of Canada offices are encouraging clients to limit in-person visits.

Until further notice, urgent requests for notary appointments can be sent to and will be assessed on a case by case basis.

As there are a number of documents that we are unable to notarize, please be sure to send us a scan or fax (03-5412-6289) of the document requiring notarization when you are making an appointment. If we are unable to notarize your document, please contact a local notary public. A list of notary public office offices can be found here (in Japanese only). If the notary public is also unable to notarize the document, please contact the requesting institution for further instructions.

When making your appointment or leaving a query, please give your name, full details of the type of service you require, as well as your daytime phone number.

For directions, please refer to this map of the Embassy's location.

Notary services are also available at the following Consulates. Please contact them in advance and arrange an appointment.

For residents of Tohoku, Shikoku and Okinawa, please contact the Embassy's consular section in Tokyo for information on the Signature Witness Service rendered by designated local law firms in your region.

Notary Document Templates

The templates for a marriage affidavit and a translation declaration are found below.

Please use the appropriate form, complete it and bring it with you at the time of appointment. However, please remember that you should not sign the document prior to your appointment, as you must do so in the presence of the signing officer. Please be advised that under normal circumstances, you will receive your notarized document on the spot.

* If you require a plug-in or a third-party software to view this file, please visit the alternative formats section of our help page.


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