Passport Application Procedure

The High Commission of Canada in Wellington, New Zealand provides passport services to Canadians living and travelling in New Zealand, Fiji, Kiribati, Samoa, American Samoa, Tonga, Tuvalu, the Cook Islands, Niue, Tokelau, French Polynesia, Wallis and Futuna.

Please carefully read the following relevant sections as well as the inst-ructions accompanying the application form and make certain that you have met all the requirements to ensure quick and efficient service.

Please submit your passport application at least six (6) weeks before the expiry of your current passport or your anticipated departure date to avoid problems. We do not provide an expedited passport issuing service.

For special situations, such as replacing a lost or stolen passport, or in case of emergency travel, please contact the High Commission of Canada in Wellington.

“Canadians living abroad who meet specific eligibility criteria may apply for a new Canadian passport through the simplified renewal application process. Find out if you can renew your passport. Download the Adult Simplified Renewal Abroad Passport Application (PDF*, 372 KB). The fees and processing times are the same as for a regular passport application.”

Important update

Applications may be submitted:

  • In Person at the High Commission of Canada in Wellington during consular hours of 08:30 – 12:00 noon -  Monday to Friday
  • By MAIL (please ensure that you provide your local contact details so that we can reach you to clarify information about your application, if required)

Passport Application Form for a New or Replacement Passport (Adult)

The passport application forms listed below also include instructions. Please download and print the relevant application form(s) with instructions and photo specifications. Incomplete or incorrect applications will be returned to you. The processing time will commence again once we have received your complete and correct application.

Passport Application Form for a New or Replacement Passport (Child)

In addition to the documents requested in the instructions, both parents must provide a photocopy of valid supporting identification, for example, a passport or driver’s licence.

Declaration of Guarantor

Please note that Simplified Renewal does not require a guarantor.

Your guarantor must meet the following requirements:

  • Be an eligible guarantor.  Please see the Requirements for Canadians abroad. (Or refer to the section titled ‘Declaration of Guarantor’ on the passport application instructions.)
  • Be someone who has known you for at least two (2) years on a level well enough to be able to confirm your identity. They do not have to be someone you know on a close personal friend basis. (Please refer to the section titled ‘Declaration of Guarantor’ on the passport application instructions.)

If you are new to New Zealand, or any of the countries in the jurisdiction of the High Commission of Canada in Wellington, and do not have an eligible guarantor:

  • You must complete a Statutory Declaration in Lieu of Guarantor form (PPTC 132).
  • To obtain a PPTC 132 please contact the High Commission of Canada in Wellington. This form is not available online.
  • You will need to have your signature on the form witnessed before an official authorised by law to administer an oath or solemn affirmation. This could be a Justice of the Peace, notary public, lawyer/barrister, court registrar, or a police officer (with the rank of Sergeant or above). This official does not need to know you but you must be able to provide identification to show them.
  • They must also certify one of your photographs on the reverse with the following statement:
     
    “This is Exhibit A in support of the applicant’s Statutory Declaration.”  (The official must sign and date the photograph.)

Note:

  • The jurisdiction of the High Commission of Canada in Wellington includes residents of New Zealand, Fiji, Kiribati, Samoa, American Samoa, Tonga, Tuvalu, the Cook Islands, Niue, Tokelau, French Polynesia, Wallis and Futuna.
  • Please ensure the people noted as references on the PPTC 132 are different to the references listed on your passport application form. All references will be contacted to confirm your identity. References need not reside within the jurisdiction of the High Commission of Canada in Wellington.
  • Ensure that the history of the last 5 years of addresses on the PPTC 132 is complete up to the date you are submitting the application.
  • Ensure that the history of the last 5 years of employment and/or education is complete up to the date you are submitting the application; including dates of unemployment, travel, retirement, being a stay-at-home parent.
  • If you are submitting a PPTC 132 the processing time of your application is likely to increase by up to ten (10) days. Please allow for this additional time if making travel arrangements.”

Lost, Stolen or Damaged Passports

Please inform the High Commission of Canada in Wellington if your passport has been lost, stolen, damaged, destroyed or is inaccessible.

If you are applying for a passport because your passport has been lost, stolen, damaged, destroyed or is inaccessible, you must also include the following with your passport application:

  • A completed Statutory Declaration form - PPTC 203
  • The original police report*

*If applicable, please report the event to your local police station and obtain a police report. The police report will be returned to you as you may also need it to reapply for visas once you have your replacement passport.

Methods of Payment

Pay online

You can pay online for all your passport services before submitting your application.

Submitting Your Application

For Canadians living and travelling in New Zealand, Fiji, Kiribati, Samoa, American Samoa, Tonga, Tuvalu, the Cook Islands, Niue, Tokelau, French Polynesia, Wallis and Futuna, send your application to:

Physical Address:
High Commission of Canada 
Level 11,125 The Terrace
Wellington 6011
New Zealand

Postal address:
High Commission of Canada 
PO Box 8047
Wellington 6143
New Zealand

We recommend that you send your application either by courier or registered mail.

Processing Time

Many applications for passports are received each day. Applications are processed in the order they are received.

If all requirements have been met, passports take twenty (20) business days to issue from the receipt of a complete and correct application.

  • Processing times do not take delivery times into account.
  • Processing times may change depending on the volume of applications received and therefore they are not guaranteed.
  • Complexity of routine verification and security checks may lead to longer processing times.

Please make sure that all questions have been answered correctly. Incomplete or incorrect applications will be returned to you. The processing time will commence again once we have received your complete and correct application.

Please do not contact the High Commission of Canada until after twenty (20) business days. Receiving unnecessary enquiries will only delay processing. If there are any problems with your application it will be returned to you with specific instructions to correct it.

We do not provide a status checking system. To check if your application was received by the High Commission in Wellington please contact the courier company through which you sent your application.

Additional Information