Canada Fund for Local Initiatives – Philippines 

Application Guidelines 2018-2019

Introduction

The Canada Fund for Local Initiatives (CFLI) is a unique component of Canada’s development assistance envelope that funds locally designed and implemented projects and responds to local needs and interests. Reflecting the Government of Canada’s priorities and the socioeconomic and political context of the Philippines, this year the Embassy of Canada is seeking projects related to:

Inclusive governance, including diversity, democracy, human rights and the rule of law.

Grants are based on the value of the Canadian dollar. Available funding is between CAD $15 000 to CAD $25 000 per project. Smaller, high impact projects will also be considered, provided that they meet other requirements.

Eligibility

Projects eligible for the Canada Fund for Local Initiatives are those submitted by:

  • Non-governmental, community and not-for-profit organizations;
  • Academic institutions and think-tanks;
  • International, intergovernmental, multilateral and regional institutions, organizations and agencies working on local development activities;
  • Canadian non-governmental and not-for-profit organizations that are working on development activities in cooperation with local partners.

Eligible organizations must be properly constituted, have legal status granted by the competent authority and possess a bank account opened in the name of the institution.  All project activities financed by CFLI must take place after the contract is signed and be completed by February 28, 2019.

Selection Criteria

The Embassy’s CFLI Committee will select projects based on an assessment of the following criteria:

  1. Relevant: The application should clearly describe how the proposed interventions are aligned with country priorities, both for Canada and Philippines.
  2. Effective: The application should clearly and precisely define the problem to be solved and how the project will help to address the problem.
  3. Realistic: The budget should be coherent and demonstrate clearly that the funds being requested will be used efficiently.
  4. Sustainable: The products, services, benefits and/or impacts generated by the project should last beyond the period being financed by the CFLI.
  5. Other sources of funding: Projects should have more than one source of financing, whether it is in cash, in kind or through volunteer or paid work by the organization or a partner.

Restrictions

  • Each institution may submit only one project this year. If more than one application is received, only the first to be sent in will be considered.
  • The Embassy does not provide full funding to projects through the CFLI unless there are exceptional circumstances that are well-justified. Projects proposed must have, in principle, matching funds (in cash, in kind or quantified volunteer work, which come from the applicant, the beneficiary or other) of at least 20% of the total amount requested.
  • Funds requested for professional fees and project staff should not exceed 50% of the contribution sought. 

The following project expenses are eligible for CFLI funding:

  • General/administrative costs related to project;
  • Operating expenses such as the rental or sale and/or construction of infrastructure or facilities;
  • Maintenance, shipping and/or transportation costs, including fuel;
  • Computers and communication devices;
  • Expenses related to civic education;
  • Expenses for conferences and events;
  • Expenses for hosting, except alcoholic beverages;
  • Training and expenses related to the implementation of training;
  • Expenses related to disclosure, communication and information;
  • Expenses for environmental assessment;
  • Legal expense and costs related to the project;
  • Media expenses;
  • Publication costs;
  • Installation and rental of equipment;
  • Research expenses;
  • Expenses for wages in connection with project;
  • Expenses for translation and interpretation;
  • Travel expenses, not to exceed economy fare; (international flights must be pre-approved)
  • Rent or lease of vehicles;
  • Other expenses directly related to the project.

The following costs are not eligible for financing via the CFLI:

  • Nuclear technologies and facilities;
  • Assistance to military or paramilitary organizations;
  • Gifts;
  • Acquisition of luxury items;
  • Direct support to governments;
  • Recurrent costs of the organization, such as: rent, electricity, water, phone, internet, etc;
  • International flights (without prior approval from Embassy);
  • Revolving funds (i.e. micro-financing);
  • Expenses incurred prior to signing the agreement, or after it expires.

Risk Assessment

Risk categories

  1. External: Potential risks related to socio-economic or political circumstances beyond the control of the implementing entity. For example: civil war or political instability, systemic gender discrimination, lack of infrastructure.
  2. Financial: Potential risks related to funding, misuse/mismanagement of funds or fraud. For example, currency fluctuations which reduce the amount of funding available for the project in the local currency. 
  3. Operational: Potential risks related to the internal capacity of the implementing entity. For example, not having sufficient staff with the right skills to carry out the project.
  4. Safety and Security: Potential risks related to the safety and security of the recipient or beneficiaries by implement this project. For example: state surveillance, hostile environment for human rights defenders.
  5. Timeframe: Potential risks related to delays in the implementation of the project affecting the achievement of outcomes.  For example: regulatory delays, seasonal delays (e.g. rainy season).

Likelihood categories

  • High Likelihood: Risk is very probable/certain.
  • Medium Likelihood: There is a probable chance that the risk will manifest.
  • Low Likelihood: There is a remote to improbable chance that the risk will manifest.

Gender-based Analysis

Canada’s feminist approach to foreign policy requires that our international assistance be informed by a gender-based analysis that includes evidence of meaningful consultations with women and/or girls before a project begins. Canada’s approach also recognizes that other aspects of identity such as religion, race, and socio-economic class, may contribute to how individuals experience the problem the project is seeking to address. In alignment with this policy, a Gender-Based Analysis will be a required element of the CFLI project application process.

Consultations can include, but are not limited to: speaking to women and/or girls from the local community; speaking to women and other individuals who work for civil society organizations that have worked in the local community; speaking to female and male decision and change-makers who have knowledge of the local community.   

“Do no harm” is a principle that should guide implementing partners to ensure project activities are not  contributing to instability in communities and/or placing beneficiaries at risk. 

Note that Canada Fund recipients will be required to track age and gender-disaggregated beneficiary data (ex: number of women/girls over and under 18 years of age; number of men/boys over and under 18 years of age).

Submission of Proposals

  • Project proposals will only be accepted in English or French, and if sent electronically to the following email address: cfliphilippines@gmail.com;
  • Project proposals must be made using this year’s Application for Project Funding form and the Proposed Budget template. Prior versions of the application form are no longer valid and project proposals from previous years will not be considered.
  • Project proposals should indicate the following in the subject line of the email message: “CFLI Application 2018-2019”;
  • All applications must be received no later than 11:59pm (Philippine time) on June 1, 2018. Late applications will not be considered unless prior arrangements have been made directly with the CFLI Coordinator at cfliphilippines@gmail.com.
  • All project proposals and questions regarding the CFLI must be sent to the CFLI Coordinator at cfliphilippines@gmail.com. The Embassy is not able to respond by phone.

Announcement of Decision and Payment Schedule

The results of the application process will be communicated towards the end of June 2018. Only those projects that are approved by the Embassy for funding will receive a response.

Funds approved for each project will be transferred to the organization in two steps. The first payment will be issued after the signature of the agreement, and will be worth a maximum of 90% of the total project budget. The second payment will be worth at least 10% of the total value and will be issued at the end of the project, upon receipt of a final report.