Notarial services

The Embassy of Canada in Doha provides notarial services primarily for the benefit of Canadian citizens, when no local service providers exist. Services may be provided to non-Canadians only if the documents are intended to be used in Canada and on a case-by-case merit.

Notarial services are offered by appointment only. You can book your appointment online.

Consular officers are not notaries, nor are they commissioners of oaths, lawyers, etc. and do not provide the following services:

  • Certify the genuineness, legality or credibility of documents
  • Draft or modify legal/notarial documents
  • Act as an agent for another entity
  • Verify the identity of someone
  • Sign any document if the content can be misled or used for fraudulent purposes.

The Consular officer’s ability to provide services does not create an obligation to perform notarial functions on any document; they may elect not to do so. In many cases, local service providers are in a better position to offer the services. To receive a list of notary public offices and lawyers, please e-mail doha-consular@international.gc.ca.

Please note that there shall be no reimbursement nor waiver of fees if the document is not accepted by a third party. Fees are required for each service.

For more information, please visit notarial services offered abroad.

Notarial services offered at the Embassy of Canada to Qatar

1. Authentification

This service certifies the genuineness of the signature and seal of a document government official. It does not validate the content of the document. The Embassy of Canada will only authenticate documents bearing the following:

  • Original seal and signature of the Ministry of Foreign Affairs of Qatar for Qatari documents, only if officially requested by a Canadian entity.
  • Original seal and signature of Global Affairs Canada for Canadian documents

The Embassy can apply its seal on a Canadian document only if it has been previously authenticated by the Authentication Services Section (JLAC) at Global Affairs Canada in Ottawa. Please carefully read the steps to follow at Authentication of documents.

1.1 Requirements to authenticate higher education credential for use in Qatar

In addition to your degree and latest transcript, the Qatari authorities request a letter of confirmation from the educational provider to certify the following information:

  • The authenticity of your Certificate/Diploma
  • The mode and type of study (full time or part-time, distance or proximate learning)
  • The place of study and of the examinations held
  • The awarded title of the issued diploma, i.e. degree (BA or BSc), master or doctorate program
  • The duration of the course studied
  • The actual dates of study (start and end dates)

The letter will be accepted in English only. You then have to:

  • Proceed with the authentication of the letter of confirmation, Certificate/Diploma and your transcript by the Authentication Services Section at Global Affairs Canada in Ottawa.
  • Proceed with the attestation of these three documents by either the Embassy of Qatar in Ottawa or at the Embassy of Canada in Qatar.
  • Present the documents to the Ministry of Foreign Affairs of Qatar (MOFA).

Please note that diplomas obtained via part-time studies, distance learning or an online program will most likely not be recognized in Qatar. We recommend that you verify with your employer and/or local authorities.

2. Certified true copies

A true copy is a certified copy of an original document which, when properly marked as such, may be accepted by institutions (banks, governments, courts of law) as being of equal value as the original.

The Embassy will only certify a copy if:

  • The original document is submitted
  • The client is a Canadian citizen
  • The documents are in English or French, or accompanied by an official translation in English or French.

The Embassy of Canada will not certify a true copy if any of the following applies:

  • the document is a religious document
  • the originating document is printed off of a website or received by e-mail, which does not constitute an original document for the purpose of certifying a true copy
  • the content is such that it is expected to mislead as to purpose, or may be used for fraudulent purposes

The Embassy does not certify copies of documents related to immigration/visa applications or on behalf of Immigration, Refugees and Citizenship Canada (IRCC). Visit the IRCC website for more details.

A certified copy does not validate the content of the original document or the copy and a non-validation stamp will be applied, even on copies of Governmental issued documents such as Canadian passports, birth certificates, marriage certificates, diplomas, transcripts, etc.

3. Witnessing a signature

This is when someone vouches for the authenticity of another’s signature by signing the document that the other has signed. This is not to be confused with attesting or verifying the client’s identity, which cannot be performed by the consular officer.

Signature witnessing can often be performed by any person, including friends, coworkers or certain professionals (notaries, lawyers, etc.). You should try those options first. To receive a list of notary public offices and lawyers, please send an e-mail to: doha-consular@international.gc.ca.

When no other options are available, the Embassy of Canada might be able to witness a signature on certain documents, on a case-by-case basis. Documents to be witnessed must be prepared by the client and first submitted to the consular section by email at doha-consular@international.gc.ca for review. A member of the consular team will contact you within 2 to 5 working days to confirm whether the service can be provided. If approved, client will have to present a government issued ID, bearing a photo, signature and personal details. The stamp stating that the Embassy does not validate the content of the document will be added.

4. Marriage in Qatar

Please note that we do not perform marriage at the Embassy and we do not register marriage. 

If you plan to get married in Qatar, local authorities will most likely require you to provide a document that certifies your capacity to marry. It is often referred to a Certificate of non-impediment to marriage. Canada does not issue these certificates. Instead, we can issue a statement in lieu of certificate of non-impediment to marriage abroad.

To obtain the statement in lieu of certificate of non-impediment to marriage abroad, please book your appointment online and present yourself at the Embassy with the following documents:

  • Valid Canadian passport
  • Proof of Canadian citizenship
  • Statutory declaration of present marital status (see below for further details)
  • Certified true copy of a divorce certificate/final judgment of divorce or of the former spouse’s death certificate, if previously married.

The statutory declaration of present marital status can be done in front of a local notary/lawyer of your choice or during your appointment at the Embassy. 

If you choose to do the statutory declaration of your present marital status at the Embassy, you will need to prepare the statutory declaration in advance and bring it with you. Do not sign it, it will have to be signed in front of the consular officer at the Embassy during your appointment. The statutory declaration must contain the following information:

  • Your full name as on your Canadian passport
  • Your citizenship
  • Your present marital status
  • Your permanent address
  • Full name and citizenship of your future spouse

If you obtained a certificate of non-impediment from Canada, make sure it has been authenticated by the Authentication Services Section at Global Affairs Canada in Ottawa and either by the Embassy of Qatar in Ottawa or the Embassy of Canada to Qatar.

For more information, please visit Marriage outside Canada.

5. Criminal record check

Canadian certified criminal record checks can only be obtained through the Royal Canadian Mounted Police (RCMP).

The Embassy does not provide fingerprints services. Fingerprints can be taken at the Criminal Evidence & Information Department (CEID) office located on Abu Samra Road.

To be able to use your criminal record check in Qatar, you will need to have it authenticated by the Authentication Services Section at Global Affairs Canada in Ottawa and either by the Embassy of Qatar in Ottawa or the Embassy of Canada in Qatar, and finally by the Ministry of Foreign Affairs in Qatar (MOFA).

6. Non-Objection letter for transfer of residency

This is a letter the Embassy provides when you want to modify the passport associated with your residency permit in Qatar, so either from a foreign passport to your Canadian passport or vice-versa.

Required documents:

  • Canadian Passport: original and valid
  • Foreign Passport: original and valid

Consular fees, methods of payment and processing time

Consular fees

Please refer to the consular fees section for more details.

Methods of payment

We only accept credit card payments (Visa, Visa debit or MasterCard). You can complete the credit card authorization form at the Embassy or bring the completed form with you. The credit card holder must fill and sign the credit card authorisation form and provide proof of identity.

Processing time

While the consular team aims to render the service at the time of the visit, please consult the following document for more information about processing time: Services Standards for specialized services and passport services.