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CDA Program Assistant

Section: Defence Relations Program / Canadian Defence Attaché Office
Location: Embassy of Canada to Thailand
Level: LES 06
Starting Salary: THB 569,503 - per annum
Issuance Date: February 21, 2019
Closing Date: March 14, 2019; 23:59 hours
Employment: Full-Time Permanent Position
Hours of Work: 37.5 hours/week

The Embassy of Canada is seeking an energetic and reliable team player to provide operational and administrative support to the Canadian Defence Attaché Office (CDAO). This is an exciting opportunity to work with the Embassy of Canada to Thailand - a modern organisation that focuses on its core business to provide key services to Canada in a timely, cost-effective manner.

Area of selection:

  • Individuals who are eligible to work in Thailand; and,
  • Spouses and dependents of Canada-based Embassy staff.

This position is open to individuals who meet all of the essential requirements stated below, and whose application is received by the closing date.

The Canadian Government is an equal opportunity employer and welcomes applications from diverse sections of the community.  Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

All applicants must:

  • Clearly demonstrate on their application that they meet all of the mandatory and rated qualifications stated below.  Failure to do so will result in your application being rejected.
  • Submit résumé with cover letter, stating his/her interest and suitability, by the closing date. Note that applications received after the closing date will be disqualified.

Summary of Duties:

Context: The Canadian Defence Attaché (CDA) represents the interests of the Department of National Defence (DND) and the Canadian Armed Forces (CAF) to the Kingdom of Thailand, and other countries to which the CDA may be cross-accredited. The CDA provides military advice to the Ambassador of Canada on Defence and Security (D&S) matters affecting Canada’s relations in the region; works with the various Embassy of Canada Programs to facilitate D&S Cooperation initiatives as well as identifies Canadian defence industry opportunities; reports on a wide range of issues to DND; and coordinates the military programs offered by the Government of Canada, such as the Military Training Cooperation Program (MTCP).

Summary: The CDA Program Assistant is a self-starter and independent problem-solver. The CDA PA performs a wide range of operational, administrative and clerical support activities to assist the CDA as well as to enhance the Program’s capacity to further develop Canada’s D&S Cooperation with the Kingdom of Thailand, with future accredited countries and with ASEAN partners within the ADMM-Plus Expert Working Groups (EWG) construct.  The CDA PA must have strong organizational skills, an insatiable curiosity for learning and be dependable under high pressure, high tempo and stressful conditions.  With minimal supervision, the incumbent must be prepared to handle diverse and often challenging demands. As a native speaker, the CDA PA provides advice on cultural, customs and protocols considerations during CDA engagements with Host Nation (HN) officials and enhances CDA awareness of domestic & regional issues with a view to identify areas of D&S bilateral and ASEAN cooperation.  The incumbent seeks to perform the required duties in a manner that promotes positive relations with interlocutors both internal and external to the Embassy of Canada.

  • Enhances CDAO’s capacity to stay abreast of Program demands and expand its reach. Promotes innovative, effective and efficient measures within the CDAO and seeks to develop a comprehensive D&S contact network.  Recommends areas of potential Canada-Thailand bilateral as well as ASEAN regional cooperation. Assists CDA with the production of reports, faxes, letters and other correspondence. When necessary, translates and interprets incoming Thai and outgoing English correspondence.
  • Assumes general responsibility for the effective running of the CDAO during the CDA’s absence. Enhances CDAO support to Embassy of Canada’s Head of Mission (HoM) and other Mission Program needs.  Responds promptly to HN queries, within pre-determined parameters.
  • Facilitates CDA’s attendance and support to DND-CAF senior leader engagements. Attends meetings and official receptions when required to provide cultural & protocol insights, linguist support and to take notes and photos.  For CDA Tour Rotation, arranges Courtesy Calls for Departing & Incoming CDAs. Whilst facilitating CDA engagements uses initiative to liaise with Embassy of Canada Program representatives and support staff as well as outside agencies, such as HN Military and Police institutions, other Embassies and stakeholders as necessary. 
  • Enhances CDA’s Situational Awareness of host nation and ASEAN regional issues. Monitors Open Source Information, such as Thai News and Social Media networks, to identify any issues that could impact Embassy of Canada Mission and CDAO operations as well as D&S Cooperation opportunities, relations and/or plans.  Provides verbal and/or written synopses when necessary.
  • Facilitates Academic and Training Cooperation between Canada and accredited countries. Administers the MTCP. Maintains a contact list of Canadian-sponsored Training Alumni of current and retired-graduates as a basis for an expedient Guest List for Embassy of Canada official and/or social events. Coordinates a yearly HoM/CDA-hosted-Reception at the Official Residence.
  • Acts as a Social Secretary and coordinates Official Visits for the CDAO. Exercises a considerable level of initiative and discretion to ensure the efficient and effective achievement of program objectives.

Mandatory Qualifications:

Education:

  • Degree from an accredited college or university or an acceptable combination of education, training and work experience related to the duties and specific areas of competence.

Language:

  • A superior command of English and Thai, both orally and in writing.

Experience:

  • Proficiency in Word, Excel, PowerPoint and Outlook.

Asset Qualifications (not mandatory but valued):

Education:

  • Master’s Degree in one of the following areas: Arts, Economy, History, Political Science, Science, Business Administration, Asian Studies;
  • Military Command and Staff College.

Language:

  • A superior command of French both orally and in writing.
  • Social interaction ability of another ASEAN language.
  • Social interaction ability of an ADMM-Plus nation.

Experience:

  • Experience in administrative support, client service, and interaction with the public;
  • Experience preparing well written and accurate correspondence, as well as managing information and databases.
  • Experience in a military joint or combined headquarters;
  • Experience in a non-governmental organization (NGO) or Other Government Departments and Agencies (OGD).

Rated Qualifications:

Knowledge:

  • Knowledge of the Military and Police organizations of Thailand.
  • Knowledge of Thailand’s Defence & Security Industry

Ability:

  • Communicate clearly and accurately, both orally and in writing;
  • Listen attentively;
  • Plan, organize, and work efficiently and accurately under pressure; and
  • Remain composed when dealing with unusual situations or difficult clients.
  • Ability to establish effective interpersonal relationships within the team and with colleagues, supervisors and clients;
  • Follow instructions and apply rules;
  • Coordinate conflicting priorities within tight deadlines and meet work targets;
  • Work in a team environment;

Personal Suitability:

  • Critical Thinking and Problem-Solving;
  • Professional Integrity;
  • Initiative and Judgement;
  • Attention to Detail;
  • Adaptability and Flexibility;
  • Discretion; and,
  • Strong Interpersonal Skills.

Selection Procedure:

All applications will be carefully reviewed against the mandatory, asset and rated qualifications of the job as well as personal suitability and ability.

Candidates screened in will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. Reference verifications shall be conducted as a part of the hiring process.

Conditions of Employment (must be met):

The successful candidate must obtain a Government of Canada Reliability Status (RS) in order to be appointed to the position.  To obtain the RS, the successful candidate will have to submit the following documents to the mission upon being selected:

  • Police clearance certificate (Character Certificate)
  • Letter of recognition from your bank stating your name, years of client service and your address
  • Professional and educational certificates and mark sheets (i.e., academic transcripts)
  • Passport (Thai and/or others if available), certificate of Canadian Citizenship (if applicable)
  • Valid Thai ID card; if not a Thai national, hold a valid work permit
  • Birth certificate
  • 4 passport photos
  • Letter(s) of reference
  • Other documents as required

Considerations:

Please note the Canadian Government does not reimburse any travel costs to and from interview nor does it reimburse any relocation costs.

The Canadian Government does not sponsor work permit applications on behalf of candidates. 

Candidates requiring special assistance to attend exams or interviews must inform management during the application process.

Ability and willingness to travel within and outside of Thailand and to work overtime is required.

How to apply:

Send your CV and cover letter (maximum one page) clearly indicating how you meet all the above qualifications to bngkk.jobs@international.gc.ca  by March 14, 2019 at 23:59 (Bangkok time). Failure to do so by the closing date will result in the rejection of your application.

Please quote competition “19-DND-BNGKK-002” in the subject of your email.

Only applications received at the above address before the final date of submission and time will be considered. Hard copy applications will not be accepted.

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Date Modified:
2019-02-13