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Social Secretary to Head of Mission

Competition number: 19-HOM-BNGKK-001
Section: Ambassador’s Office
Location: Embassy of Canada to Thailand
Level: LES 05
Starting Salary: THB 439,006 per annum
Issuance Date: January 10, 2019
Closing Date: January 20, 2019; 23:59 hours
Employment: Indeterminate
Hours of Work: 37.5 hours/week

The Embassy of Canada to Thailand seeks one energetic and reliable team player to provide administrative support to the Ambassador’s Office section.

The successful candidate will be a highly collaborative and a detail-oriented professional who take an active role in both day-to-day functions of the Ambassador’s Office section as well as special projects and within a team.

Open to

  • Thai nationals or foreign nationals legally entitled to work in Thailand

All applicants must

  • Clearly demonstrate on their application that they meet all of the mandatory and rated qualifications stated below.  Failure to do so will result in your application being rejected.
  • Submit resumes with cover letter, stating his/her interest and suitability, by the closing date.  Note that applications received after the closing date will be disqualified.

Mandatory Qualifications

Education

  • Government recognized University degree in any discipline OR an acceptable combination of education, training and work experience related to the duties of this position.

Language

  • A superior command of English & Thai both orally and in writing is essential.

Experience

  • At least three (3) years of recent (within the past five (5) years), relevant work experience working as an Administrative assistant in a similar position for a corporate or Government office

Computer Skills

  • MS-Office (including Word, Excel, PowerPoint), MS Outlook, Web and Social Media Skills.

Rated Qualifications

Knowledge

  • Knowledge of administrative, financial and office procedures;
  • Knowledge of Thailand institutional and political culture;
  • Knowledge of Protocol and etiquette convention;
  • Knowledge of event and visit management.

Ability

  • Ability to accurately prepare charts, tables, letters and reports, in particular, using MS Word, Excel, Powerpoint;
  • Ability to provide administrative support services;
  • Ability to create and maintain and organized filing system;
  • Ability to interpret live conversation from Thai to English and vice-versa;
  • Ability to communicate clearly and succinctly, both orally and in writing;
  • Ability to research, analyze and evaluate information effectively;
  • Ability to adapt quickly to procedural and technological changes;
  • Ability to coordinate conflicting priorities within tight deadlines and meet work targets;

Personal Suitability

  • Strong planning, organizational and prioritizing skills;
  • Professional Integrity;
  • Initiative and sound judgement;
  • Attention to detail;
  • Adaptability & Flexibility;
  • Client Service;
  • Discretion;
  • Effective performance under pressure;
  • Tactfulness
  • Strong interpersonal skills and team spirit;

Asset Qualifications

(Candidates are encouraged to indicate how they meet the following criteria, where applicable)

  • Working knowledge of French;
  • Knowledge of Canadian culture.

Job Resume

Summary:  Under the direction of the Ambassador, acts as social secretary to the Ambassador and spouse by coordinating the Head of Mission’s program; provides personal secretarial and financial assistance to the Head of Mission; provides advice on protocol and various aspects of representational functions hosted or attended by the Ambassador and spouse; provides translation and interpretation services; and performs other duties as required. The social secretary to the HOM also provides administrative support to the Foreign Policy and Diplomacy Services section as required. 

Selection Procedure

All applications will be carefully reviewed against the mandatory, rated and asset qualifications of the job as well as personal suitability.

Candidates screened in will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. In addition, tests may be conducted to assist the selection board in assessing the applicant’s qualifications, skills and language ability. Reference verifications shall be conducted as a part of the hiring process.

The results of this competition may also be used to establish an eligibility list to staff similar openings at the Embassy of Canada to Thailand which may arise in the twenty-four (24) months following the completion of this competition.

Conditions of Employment (MUST BE MET):

The successful candidate must obtain a Government of Canada Reliability Status (RS) in order to be appointed to the position. To obtain the RS, the candidate will have to submit the following documents to the mission upon being selected:

  • Police clearance certificate (Character Certificate)
  • Letter of recognition from your bank stating your name, years of client service and your address
  • Professional and educational certificates and mark sheets (i.e., academic transcripts)
  • Passport (Thai and/or others if available), certificate of Canadian Citizenship (if applicable)
  • Valid Thai ID card; if not a Thai national, hold a valid work permit
  • Birth certificate
  • 4 passport photos
  • Letter(s) of reference
  • School certificate
  • Other documents as required

**Candidates must be available to work overtime and travel within Thailand and abroad.

How to apply

Send your CV and cover letter (maximum one page) clearly indicating how you meet all the above qualifications to bngkk.jobs@international.gc.ca. Failure to do so by the closing date will result in the rejection of your application.

Please quote competition 19-HOM-BNGKK-001 in the subject of your email.

Only applications received at the above address before the final date of submission and time will be considered. Hard copy applications will not be accepted.

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Date Modified:
2019-01-10